PDF Share Forms Enterprise

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Award winning Ultimate SharePoint Form Solution

The most complete tool set and unprecedented level of PDF integration into the SharePoint 2010, 2013, and 2016 on premises. Running as a farm solution and reusing SharePoint Service Applications, Features and Deployment packages PDF Share Forms Enterprise can find an easy fit into even most complicated business scenarios. PDF Share Forms is the product that will help you to get your forms into your SharePoint fast and easy. It will allow you to reuse SharePoint infrastructure for form management, indexing and workflows and will not require much effort to get the form integrated.


European SharePoint Award Best SharePoint intranet, extranet solution 2013 badgeLooking for InfoPath alternatives? Consider award winning PDF form solution! Two years in a row chosen as the best SharePoint application.


PDF forms are equal to InfoPath functionality and even better

InfoPath PDF replacement


Works with

Microsoft SharePoint 2010 Microsoft SharePoint 2013 Nintex Forms For SharePoint Nintex Workflow For SharePoint

PDF forms are a natural fit for SharePoint when interactive forms are part of the implementation: they are based on ISO standard, you can easily reuse your existing forms, perfect for mobile and offline scenarios.

Works With Project Web Access

5 reasons to use PDF Share Forms

  • Reuse forms There are many formats that your forms can be created in: Microsoft Word, Microsoft Excel, or PDF. Instead of redeveloping smart forms from scratch, you can just reuse existing templates and make them smart PDF forms. PDF Share Forms Designer allows you to map existing fields to SharePoint columns, so you can reap benefits of integration with SharePoint right away.
  • Out of the box tools PDF Share Forms goes beyond just form layout design. It covers a complete form life cycle. Now you may design new forms, integrate existing ones, control form flow stage, define types of attachments, enable collaboration, and enable other enterprise features. With the support of Project Web Access, Business Connectivity Services, workflow solutions, and scripting tools PDF Forms just rocks!
  • Offline and Mobile Not every user is online or has granted access to your SharePoint or Project Web Access site. Use mobile clients, offline, and anonymous functionality to enable collaboration beyond your corporate firewall or cellular coverage. Users can fill-in predefined templates using their Apple iOS, Android, Windows mobile devices and submit data to SharePoint once internet connectivity restores.
  • Reuse forms in different projects PDF Share Forms comes standard with a set of predefined forms like Change Request, RFI, RFQ, and other useful forms. You can easily customize forms and integrate them in your SharePoint environment. If you use Project Web Access, you can enable automatic form provisioning to each new project you start. You also can granularly manage permissions who can submit forms on each project site.
  • Archival and Compliance Many compliance regulations exist in the enterprise world. From section 508 to archival requirements, PDF Forms are the best tool available. You may access different form versions on each process stage or configure your forms to become locked for archival requirements, when process is over. It will prevent any further modifications and your audit requirements will be easily met.

Form Life Cycle


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PDF forms vs InfoPath feature comparison table (click to expand)

Many organizations consider using or already have InfoPath Forms from Microsoft. With InfoPath being retired and still very underdeveloped SharePoint Forms, why would you consider using PDF Forms? These products offer slightly different but overlapping functionality, so which one is right for you ultimately depends on what you already have and what you are trying to do. This page compares different features and characteristics of PDF forms, InfoPath and upcoming SharePoint Forms. Here we highlight the major differences, and set out why you might want to consider PDF Forms in your SharePoint.
FeaturePDF FormsSharePoint Forms vNEXT*InfoPath
Supported SharePoint Versions2010, 2013, 2016, Online including Foundation2013+, vNEXT implemented in Online only2010, 2013, 2016 requires Enterprise CALs
Is technology a standard or a proprietary?Standard. ISO 32000**ProprietaryProprietary
Rich controls; Print qualityPDF controls; print excellentHTML controls. Not designed for printingHTML controls; requires separate Word template for printing
Handling attachmentsSaved in the same folder as form (or inside PDF form)Not supported yetInside the XML of the form (custom scripting to extract)
Non-modal interfaceYesModal interface onlyYes
DesignerWeb basedWeb BasedWindows application
Cross platform display of formsAll devices with Adobe Reader***Common browsersVery much IE specific
Offline capabilitiesYesNot supportedVery limited. Works only on Windows based laptops with InfoPath Filler installed
Mobile devicesAll devices with Adobe ReaderOnly in HTML mode. Just webpagesOnly in HTML mode. Just webpages
Digital signature supportYesNot supportedRequires ActiveX, Internet Explorer only
Submission by public usersYesNot supported yetNo
Integration with workflowsSharePoint, Nintex****, K2****List item workflow onlyAgnostic. support provided by 3rd party vendors
Reuse existing Word, Excel, Adobe formsYesNot supportedRequires recreation
ScriptingYes. C# and JavaScriptWill not be supportedYes, c# or vb.net. Requires Visual Studio for Applications
Cascading dropdowns and hide/show sectionsYesNot implementedYes

* Information for SharePoint Forms roadmap is based on Microsoft information provided at SPC14 in Las . Recording is available here.

** ISO 32000-1:2008 Document management — Portable Document Format — Part 1: PDF 1.7

*** As for April 1, 2014, Adober Reader exists for the following OS/devices: Windows and MacOS, iOS, Android, Windows 8 mobile devices

**** Nintex Workflow is a trademark of Nintex, LLC

***** K2 blackpearl and K2 blackpoint are trademarks of SOURCECODE TECHNOLOGY HOLDINGS, INC

Technical Specifications

General description

  • Implements scalable farm architecture with Service Application and Front-End separation
  • The only SharePoint solution to date that reuses Adobe XFA-technology for truly dynamic PDF implementation
  • Support for static PDF formats (AcroForms) for enhanced compatibility (including mobile devices like iPhone, iPad, Android etc.)
  • Form submission works with both Adobe Acrobat Reader and Adobe Acrobat Professional
  • Can import any kind PDF/A or PDF/X flat file including XFA and AcroForms
  • Reusing SharePoint content types for binding to the document
  • Intuitive and easy to use designer and mapper providing a new powerful way to construct and manage the forms right from your browser
  • Fully customizable field mapping to SharePoint or internal data fields with bi-directional synchronization from PDF to SharePoint and vice versa
  • Visual construction of sophisticated rules to implement presentation or business logic
  • Low level scripting can be attached to the form events to implement virtually any functionality
  • Support for using the workflow solutions from Microsoft and third-parties like K2 or Nintex
  • Support for Microsoft BCS for third-party system connectivity
  • Support for Digital Signature infrastructure for both XFA ans AcroForms (including support of CoSign)
  • Batch form deployment through WSP packages in a sandboxed SharePoint solutions (SP2010)

Server requirements:

  • Microsoft SharePoint Foundation 2010/2013
    Microsoft SharePoint Server 2010/2013 Standard and Enterprise (recommended)
  • Full administrative access to server with ability to install farm-level WSP packages (to create Service Application and enable corresponding Site and Site Collection features, SharePoint 2010 only)

Client requirements:

  • Adobe Acrobat 9+ (both Reader and Professional versions are working)
  • Adobe Reader Mobile 10.2+ (on mobile devices – iOS/Android)

Supported form distribution and data acquisition models:

  • Through SharePoint document libraries for authenticated users
  • Out-of-the browser – through external web sites (through anonymous submit proxy)
  • By E-Mail through build-in support functionality